1. Who We Are

D4 Solutions Ltd. (“we”, “us”, “our”) is a consultancy service specialising in Workday implementations, support, and advisory. We are a company registered in Northern Ireland under company number NI679687, with our registered office at:

6 Oak Country Avenue, Derry, BT47 6HS, United Kingdom

We are committed to protecting your privacy and handling your personal data with transparency and in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Personal Data We Collect

We may collect and process the following categories of personal data:

Clients and Prospects:

• Name, job title, company name
• Email address, phone number
• Workday system usage or configuration details
• Contract and billing information

Website Visitors:

• IP address
• Browser and device type
• Pages visited and interaction data (via cookies)

Job Applicants:

• CV/resume details
• Contact information
• Employment and education history

3. How We Use Your Data

We use personal data to:

• Provide consultancy services to clients
• Respond to inquiries and support requests
• Send service-related communications
• Maintain financial and contractual records
• Improve our website and services
• Evaluate recruitment applications

4. Legal Bases for Processing

We process personal data on the following lawful bases:

• Contractual necessity – for fulfilling service agreements
• Legitimate interests – for running and improving our business
• Legal obligation – for tax, employment, and compliance needs
• Consent – for marketing communications and cookies

5. Sharing Your Data

We do not sell your personal data. We may share your information with:

• Trusted service providers (e.g., hosting, CRM, email platforms)
• Legal or professional advisors
• Regulatory or governmental authorities where required by law

All processors are bound by data protection obligations under the UK GDPR.

6. Data Retention

We retain personal data only as long as necessary for the purposes it was collected, or as required by law:

• Client data: up to 7 years
• Job applicant data: up to 6 months unless consent is given
• Website usage logs: typically up to 12 months

7. Your Rights

Under the UK GDPR, you have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request erasure (the “right to be forgotten”)
• Restrict or object to processing
• Request data portability
• Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise your rights, contact us at:
📧 info@d4solutions.co.uk

8. International Data Transfers

Where we transfer personal data outside the UK, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs) approved by the ICO.

9. Cookies

We use cookies to improve your experience on our website and to analyse web traffic. You can control cookie settings through your browser or our cookie consent tool.

10. Contact Us

For any questions or requests regarding this Privacy Policy:

D4 Solutions Ltd.
6 Oak Country Avenue
Derry
BT47 6HS
United Kingdom
📧 info@d4solutions.co.uk